Salesforce Certified Data Architecture Practice Test

What options should be recommended to reduce the number of unused records from Salesforce?

1. Use hard delete in Bulk API to permanently delete records

2. Identify records not modified in the last 3 years

3. Use Rest API to permanently delete records

4. Archive the records in an enterprise data warehouse

The correct answer is: Use hard delete in Bulk API to permanently delete records

To effectively manage and reduce the number of unused records in Salesforce, utilizing a method that permanently deletes records is crucial for maintaining database integrity and efficiency. Choosing to use a hard delete via the Bulk API is advantageous because it allows for the permanent removal of records in a manner that is scalable and efficient for large datasets. The Bulk API is specifically designed for handling high volume data operations, making it an ideal choice for scenarios where numerous records need to be purged from the system. Utilizing hard delete means that records are removed entirely from the database, which helps in freeing up storage space and improving performance within Salesforce. This approach also ensures that the data is no longer accessible and eliminates clutter that can lead to confusion and potential reporting inaccuracies related to stale data. Other methods, while potentially beneficial, do not serve the same purpose effectively. For example, identifying records not modified in the last three years can help flag unused data, but it does not necessarily lead to their removal unless additional actions are taken. Similarly, using the Rest API for permanent deletion is viable; however, it is generally more suited for smaller operations. Archiving records to an enterprise data warehouse is useful for retention and historical analysis but does not address the immediate need to reduce the number of records in Salesforce